Accounting Roles

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Christine made sure that Pro Back Office was able to come in and bring order to our financial information quickly and efficiently. Our PBO accounting manager, Kathie was proactive in all facets of our business, making valuable suggestions, preventing on-going errors, and developing of Key Performance Indicators. PBO worked with our outside accountants and vendors to make sure our records were accurate and up to date. Through Kathie’s guidance, we now have accurate accounting records that are streamlined. I can’t recommend them enough. Thank you Christine for delivering exactly what was promised!

Million Dollar Flips

Frank DiMaggio
Founder

Pro Back Office supports our strategy and consulting advice by adding key personnel to supplement your existing accounting and finance department ready to hit the ground running. We can fill the following roles on a part-time or full-time basis.

PURPOSE: A CFO is responsible for providing strategic, forward looking advice to your business. A CFO also brings important financial controls to a company. Those controls should include the effective management of cash flow and overhead expenses, establishing credit policies for customers and working with major vendors to achieve more favorable payment terms. A CFO ensures you have procedures for measuring and evaluating optimal inventory levels and other reports that help drive your business forward. At a higher level, a CFO should also develop effective controls that provide oversight against fraudulent activities and make sure you have the proper systems in place.

RESPONSIBILITIES & DUTIES
▪ Implements/supervises Internal Controls
▪ Handles projects with major financial impact
▪ Cultivates relationships with outside financing sources
▪ Drives major strategic objectives
▪ Serves as a key advisor to company management
▪ Financial analysis of the financial statements

PURPOSE: The Controller is in charge of running the accounting function. This position is responsible for the company’s financial statements, forecast budgeting and various special projects. The controller will supervise the accounting staff. The Controller will create a month-end close process and checklist. They ensure the team accomplishes their respective tasks. This position is not only responsible for a company’s past and present financial situation, he or she is also an integral part of a company’s financial future success.

RESPONSIBILITIES & DUTIES
▪ Manages Bookkeepers or Staff Accountants and Accounting Managers
▪ Oversees and/or submits payroll
▪ Creates and reviews journal entries
▪ Prepares financial statements if Accounting Manager is unable
▪ Implements basic financial and accounting systems
▪ Can coordinate with external CPA’s on tax returns, compilations or audits
▪ Implements policies and procedures
▪ Creates non-standard reports, including variance reviews
▪ Creates budgets, forecasts and assists with cash management

PURPOSE: An accounting manager supervises, tracks and evaluates day-to-day activities of the accounting team under the direction of a CFO or a Controller. A typical Accounting Manager has 4 to 8 years of accounting experience. This includes establishing financial status by developing and implementing systems for collecting, analyzing, verifying and reporting information. This person needs to be able to work closely with financial management team.

RESPONSIBILITIES & DUTIES
▪ Tag and monitor fixed assets
▪ Monitor debt levels and compliance with debt covenants
▪ Collect sales taxes from customers and remit them to the government
▪ Ensure that receivables are collected promptly
▪ Conduct periodic reconciliations of all accounts to ensure their accuracy
▪ Maintain the petty cash fund
▪ Prepare financial statements
▪ Provide information to the external accountant who creates the company’s financial statements
▪ Assemble information for external auditors for the annual audit
▪ Close month-end and produce financial statements
▪ Prepare balance sheet schedules

PURPOSE:This staff accountant helps with any accounting duties such as reconciliations, data entry, invoicing, accounts payable & receivable, filing and all other staff duties needed from the company.

RESPONSIBILITIES & DUTIES
▪ Clerical work
▪ Filing documents and pulling up client’s files for staff
▪ Data Entry on QuickBooks and/or other accounting systems and excel
▪ Running reports (A/P, A/R, payroll)

PURPOSE:This role posts financial transactions to the General Ledger and does all the same duties as a staff accountant, plus assists with month end closing. Financial transactions include posting information to accounting journals or accounting software from such source documents as invoices to customers, cash receipts, and supplier invoices. The bookkeeper also reconciles accounts to ensure accuracy.

RESPONSIBILITIES & DUTIES
▪ Pay supplier invoices in a timely manner
▪ Pay any debt as it comes due for payment
▪ Issue invoices to customers
▪ Record cash receipts and make bank deposits
▪ Conduct a monthly reconciliation of every bank account
▪ Maintain an orderly accounting filing system
▪ Process payroll in a timely manner
▪ Provide clerical and administrative support to management as requested
▪ Collect sales taxes from customers and remit them to the government
▪ Ensure that receivables are collected promptly

Find Out How a Pro Back Office Accounting Consultant Can Help Your Business